For cat show manager

How can TopCat System help in holding a show?

The website of TopCat rating provides all the means needed to hold a show.

Convenient interface of the managerial part of the website allows to control every stage of the show::

    • Creation of a show;
    • Acceptance/filing of online applications
    • Execution of a show catalogue
    • Registration of participants
    • Expertise
    • Creation of any show types
    • Awarding of titles to winners
    • Summarizing of show results
    • Automatic transfer of show reports to WCF and TopCat rating

    All the required forms and protocols are executed for each stage of the show.

    System characteristics:

    • We constantly work to improve our website interface, in order for you to work in comfortable conditions and execute everyday operations faster and better.
    • We have analyzed and improved forms and documents required to hold a show. All the documents meet international WCF requirements, and it takes just a few seconds to execute a form or minutes.
    • Thanks to the possibility for several secretaries to work simultaneously, our system allows to hold shows of any size and scale.
    • It is not obligatory to hold a two-day show, you may hold a show of any duration.
    • You can get access and control the process of preparation and holding of a show using any
    • computer connected to the Internet, including any tablet PCs and smartphones.
    • We have created a convenient system for filing applications for participation in shows. You should only consider the filed applications, which have already been registered in the system and are ready for processing.
    • Thanks to a single animal database, mistakes while filing and processing of applications are minimized. For example, if a judge changes the colour of a pet, such a change is automatically registered in the system.
    • Lists of winners are executed right upon closing of the show, and all the results are automatically credited to the current TopCat Rating.


Creation of a show

Any club usually schedules its shows beforehand; it determines a date and a venue, invites judges, andobtains a WCF license for the show.
Upon completion of the preparation, a club's authorized person files an application for creation of ashow. The application shall state as follows:

    • Name of the show
    • Date
    • Venue
    • Show organizers
    • Registered user of TopCat website performing the functions of a show secretary (manager)

Upon receipt of the application, the website administration creates a show and appoints the userindicated in the application to the position of a show manager.


Editing of a show

All the other work on the show is performed in the : " managerial part of the website":

  1. Log in to the system under the name of the user appointed as a show manager
  2. Push the down arrow near your name in the upper left corner on any page of the website
  3. Choose link “Control section" in the displayed menu
  4. In the main menu at the top of the displayed page, choose section “Shows".
  5. Choose the relevant show from the list.

Basic settings of a show

A show is initially created in the “draft" mode. (It is not displayed in the public part of the website, i.e. website users cannot apply to participate in it).
To make the show publicly accessible, you should (the show may be navigated with the help of the menu on the left):

  1. Choosing “Settings", determine the number of days of the show and contests for each of the day
  2. Determine general settings of the show in section “Information"
  3. Fill in a program for each day of the show in section “Program"
  4. Appoint judges in section “Judges"

Alongside with other settings, tab “ Settings" contains 2 important fields:

Mode of the show::

  1. “Draft"
    • The show is displayed in the public part of the website
  2. "Active"
    • The show is displayed in the public part of the website
    • Acceptance of requests from the public part of the website is controlled with the help offield "Accepting requests"
    • Participants' requests are displayed on the show page
  3. "Finished"
    • The show is displayed in the public part of the website
    • Requests from the public part of the website are not accepted
    • Winners are listed on the page of the show

Acceptance of requests:

You can switch on or switch off acceptance of requests from the public part of the website

After you determine the settings, you can make the show publicly accessible choosing “Active" in field“Mode of the show".

At the same time you can switch on or switch off acceptance of applications for this show with the help of field “Accepting requests".


Filing of applications

A registered user can independently file a request for participation in a show.

In order to do this, push button " Submit request" on the show page, fill in the application form andindicate the pet's name (choose it among your pets) and determine show classes for each day of the show.
For more detailed information, please, see " How to file an application for participation in a show"
A manager can file an application using the managerial page of the show for participants, who havefiled their applications via e-mail or any other means:

  1. Choose "Requests" in the left menu
  2. Choose tab "All"
  3. Push button "Submit request"
  4. Indicate the pet that will participate in the show in the displayed window, choose show classes for the first and the second days of the show


Requests acceptance

The list of requests is shown in the left menu on tab " Requests" → "All". All the applications created by users using the public part of the website have the status "new".
While considering requests, the manager can accept or decline an request and set the status " accepted" or "declined".
The participants whose applications have the status " accepted" are allowed to participate in the showand their applications will be included in the show catalogue.


Execution of a show catalogue

In order to do this, you should:

  1. Assign numbers to applications (Tab " Application" → "All", button "Renumber")
  2. Save the show catalogue in the ".rtf" format or print it (tab " Documents" → "Common", "Cat Show catalogue" in the list of "Common documents")

A " show catalogue" should be executed a day before the first day of the show.


Preparation of documents for the show

Documents for organizers

  1. Registration form (tab " Documents" → "Common". Choose "Participant registration list" in the list of "Common documents")
  2. Veterinary Control (tab " Documents" → "Common". Choose "Participant's list" in the list of "Vet. Control")
  3. Form of application numbers for registration (tab " Documents" → "Common". Choose "for applications" in the list of "Numbers")
Documents for organizers, judges and participants of the show should be executed before the show.


Documents for judges

  1. Distribute requests among judges (tab " Requests" → "Day" choose "List actions" in the filter → "Change judge")
  2. Print forms for judges (tab " Documents" → "Day" , There is a list of the required documents near the name of each judge)

You should execute and print the following documents on tab " Documents" → "Day" (choose "Judge Documents"):

  • Point sheets
  • Expertise minutes
  • Senior steward's lists
  • BIS point sheet
  • BOB minutes


Documents for participants

Tab " Documents" → "Common"

  • Forms for correction of mistakes in the catalogue
  • Cards for cats
  • Veterinary control for cat owners
  • Badge numbers
  • Cage numbers


Holding of a show

Veterinary control

In order to perform a veterinary check, one should use a preliminary printed "List of participants" and ""Forms of veterinary check for owners".


Registration of participants

In order to register participants, one should use a preliminary printed " List of participants» and a "Form with application numbers".

Upon registration:

  1. The applications of present participants should be marked as "registered"
    • Choose tab " Requests" → "Day"
    • Mark the relevant applications with a tick in the list of applications
    • Choose " List actions" → "Change status" in the filter
  2. The applications should include information about participation in contests
    • Choose tab " Requests" → "Day"
    • Mark the relevant applications with a tick in the list of applications
    • Choose " List actions" → "Participations in show/rings" in the filter
  3. The additional list should be printed
    • Choose tab " Documents" → "Day"
    • Choose " Absentees list " in the list of "Other documents"
  4. Печатают дополнительный список
    • Choose tab " Documents" → "Common"
    • Choose " Additional participants' list " in the list of "Common documents"


Expertise

In order to carry out an expertise, the judges should use the preliminary printed " Cat evaluation Form", "Judging protocol" и "BIS Evaluation form".

Competitions

WCF Ring, Special Show

Any number of contests "WCF Ring" and "Special Show" may be created for each day of the show:

  1. Creation of a competition
    • Choose tab " Settings" → "Day"
    • Push button " Add a competition»
  2. Choose participants of the competition
    • Choose tab " Requests" → "Day"
    • Mark the relevant requests with a tick in the list of applications
    • Choose " List actions" → "Participation in shows/rings»
  3. Protocols of the contests should be printed
    • Choose tab " Settings" → "Day"
    • Choose " Special Show"


Best in show

  1. Expertise results should be registered
    • Choose tab " Requests" → "Day"
    • Click link " specify" in the list of show participants near the relevant application in colum "Judgement"
    • Choose the relevant point and push " Save"
  2. The protocols «Best in Show» should be printed
    • Choose tab " Documents" → "Day"
    • Choose link " Nominated for BIS"

«Best in show» protocol is executed automatically in accordance with the results of the expertise:


Summarizing of show results

  1. The winners should be awarded titles
    • Push the label in columns "BIS" or "Show" in the list of participants near the relevant request
    • Choose the titles awarded to the pet in the displayed window and push " Save"
  2. Diplomas for each day of the show should be printed
    • Choose tab " Requests" → "Day"
    • In order to print a diploma for one participant, push button "print" next to his/her name
    • In order to print several diplomas, tick the relevant applications in the list of applications and " Print" → "Diplomas"


How will show results be credited in TopCat Rating?

The results of the shows held with the help of "TopCat" are automatically credited in TopCat rating.